Job Description
JOB SUMMARY The Logistics Specialist plays a key role supporting outbound international shipments to customers, and providing back up support on inbound shipments to SPX Flow, dedicated domestic shipments, and related information. Key performance indicators include safety, efficiency, and compliance within the team structure. This role primarily corresponds with external freight forwarders and providers and internal team members from customer service and shipping.
PRINCIPAL DUTIES AND RESPONSIBILITIES - Coordinates primarily outbound logistical operations, supports inbound as a back up.
- Tactical execution and facilitation of on time customer shipments as defined on the sales order.
- Contribute to team effort to meet logistics team key performance indicators.
- Problem solve internal or customer concerns related to logistics. Support and documentation of process improvements as required.
- Provides tactical support to internal teams, including export, purchasing and warehouse.
- Maintain and update SAP as required.
- Identify and assess potential risks within the logistics process and implement measures to mitigate those risks.
- Contribute to the development and implementation of compliance policies and procedures within SPX Flow.
- Provide back up support for Freight Payment administration via Cass.
- Maintaining accurate and up-to-date templates and records of compliance documentation.
- Learn and maintain all Export Compliance requirements
- Process AES submittals as required for exports.
- Complete Origin certificates when requested by customers.
- Follow up with freight forwarders and carriers to ensure that proper documentation is received back to meet export requirements.
- Create and maintain document files for order documentation and store appropriately to ensure compliance with export requirements.
- Analyze and process export licensing through the US Government Bureau of Industry and Security (BIS) web systems where applicable.
- Act as a liaison between SPX Corporate Export Compliance, the Bureau of Industry and Security, and local site management, where applicable.
- Schedule and coordinate outgoing customer shipments through external transportation lines.
- Follow up with customers for shipment release authorizations.
- Request and verify freight quotations for shipments.
- Create Bills of Lading for outgoing shipments
- Maintain customer contact for final shipping arrangements, as needed.
- Confirm shipments for the creation of commercial invoices by shared services and administer associated procedures in the SAP Operating Business System.
- Provide proof of delivery tracking and follow up per customer request.
- Perform systematic shipping data updates in SAP for shipping/tracking information.
- Supports safety and quality goals throughout the facility.
- Other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES - Decisions are guided by policies, procedures and business plan.
- Strong understanding of transportation, warehousing, and supply chain management.
- Well-versed in relevant laws, regulations, and industry standards and resources.
- Experience conducting audits, assessing risks, and identifying potential issues.
- Ability to analyze complex data, identify problems, and develop solutions is key. Candidates with Power BI and advanced Excel skills would be preferred.
- Prior use of a third party freight payable company is preferred.
- Effective communication is necessary for interacting with various departments and stakeholders.
- Maintaining documents and recordkeeping is a critical task.
- Typically does not spend more than 20% of time performing the work supervised.
- Receives guidance and oversight from managers or senior management.
- Provides inputs on adapting team priorities to address resource and operational challenges.
- Contributes to team effort to execute for the customer during peak inbound/outbound transactions.
EDUCATION AND EXPERIENCE - Bachelors Degree preferred. Equivalent of 2-4 years relevant work experience in global manufacturing companies or import/export traffic environment preferred.
- Continuous improvement/process improvement mindset ideal.
- Ability to work in team environment with strong customer focus.
- Understanding of transportation accessorial charges, customs duties, and pricing elements.
- Great interpersonal skill, able handle multiple demands with a sense of urgency.
- Use of a third party freight payable company is preferred.
- Strong attention to detail necessary; evidence of communicating with various departments and stakeholders.
- Previous SAP experience preferred.
- Strong computer skills and Keywill/Bluejay or TMS experience highly desired.
COMPETENCIES Aligning Performance for Success
Focusing and guiding others in accomplishing work objectives.
Building a Successful Team
Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.
Building Trust
Interacting with others in a way that gives them confidence in one's intentions and those of the organization.
Coaching and Developing Others
Providing feedback, instruction, and development guidance to help others excel in their current or future job responsibilities; planning and supporting the development of individual skills and responsibilities.
Communication
Clearly and succinctly conveying information and ideas to individuals and groups in a variety of situations; communicating in a focused and compelling way that drives others' thoughts and actions. Engages the audience and helps them understand and retain the message.
Continuous Improvement
Originating action to improve existing conditions and processes; identifying improvement opportunities; generating ideas, and implementing solutions.
Continuous Learning
Actively identifying new ideas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.
Customer Focus
Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers' and own organization's needs.
Delegating Responsibility
Allocating decision-making authority and/or task responsibility to appropriate others to maximize the organization's and individuals' effectiveness.
Facilitating Change
Encouraging others to seek opportunities for different and innovative approaches to addressing problems and opportunities; facilitating the implementation and acceptance of change within the workplace.
Gaining Commitment
Using appropriate interpersonal styles and techniques to gain acceptance of ideas and plans; modifying one's own behavior to accommodate tasks, situations, and individuals involved.
Planning and Organizing
Establishing courses of action for self and others to ensure that work is completed efficiently.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.
WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working conditions are normal for an office and/or client site workshop or warehousing facility. The noise level in the work environment is moderately quiet, however local and client sites can be unpredictable and associated safety equipment should be worn accordingly.
SPX FLOW VALUES SPX FLOW employees are expected to behave in accordance with our company values as outlined below.
QUALITY Quality encompasses all aspects of SPX FLOW's business, and every employee shares the responsibility to prevent the occurrence of any nonconformity relating to products, processes, and the quality systems. All employees have an obligation to identify and record any such nonconformity, and through designed channels, initiate and recommend solutions.
DISCLAIMER SPX FLOW is an Equal Opportunity Employer. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Job Tags
Work experience placement, Work at office, Local area, Flexible hours