Job Description

Position Type:
Administrative Assistant/Administrative Assistant Counseling

Date Posted:
3/16/2026

Location:
SALEM HIGH SCHOOL

Closing Date:
until filled
POSITION :Administrative Assistant - Counseling Department

LOCATION: Salem High School

HOURS: 8 hours per day

40 hours per week

227 days per year

MINIMUM QUALIFICATIONS:

1. High School graduate or equivalent.
2. Experienced in office procedures including copy machine, fax, etc.
3. Demonstrated computer experience in Microsoft Word, Microsoft Excel and Microsoft Outlook.
4. Interpersonal and judgment skills necessary to work effectively with students, staff, and the public.
5. Good organizational, problem solving, and communication skills.
6. Ability to work independently.
7. Ability to maintain confidential information.
8. Excellent attendance record required.

DUTIES AND RESPONSIBILITIES:

1. Provides secretarial assistance to five counselors including scheduling appointments, preparing/processing correspondence, filing, and ordering supplies and testing materials.
2. Maintains official academic records and other confidential information.
3. Acts as contact person between students, parents, military and college representatives, and law enforcement agencies.
4. Obtains, gathers, and organizes data for honors convocation including preparation of certificates.
5. Processes all college and scholarship applications including mailing transcripts to colleges.
6. Organizes registration materials as needed.
7. Organizes and displays scholarship information as needed.
8. Processes and mails diplomas to graduating seniors.
9. Collects money for testing sign-up and academic letters. Distributes academic letters.
10. Participates in the process for college testing: registers students, collects fees, posts scores and maintains counselors' testing account.
11. Oversees the preparation of student passes for all student appointments.
12. Collects homework assignments for extended student illness.
13. Bending, lifting, and overhead work required.
14. Performs other duties as directed by the Supervisor.

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

REPORTS TO: High School Assistant Principal

RATE OF PAY: Level 4 - $17.87 per hour

BEGINNING DATE : As soon as possible

EVALUATION :

Performance of this position will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Classified Personnel.

METHOD OF APPLICATION:

INTERNAL APPLICANTS - Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:

• Letter of interest
• Updated resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

EXTERNAL APPLICANTS - Apply online using the External Applicants section. You will be required to upload the following documents to your application:

• Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer
• Resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

WORK ENVIRONMENT :

Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT:

Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code


requires all school employees to be electronically fingerprinted for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.

DEADLINE : Open until filled

Job Tags

Hourly pay, Work at office, Immediate start

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