Job Description

Temporary Accounts Payable Specialist

We are seeking a detail-oriented and highly organized Temporary Accounts Payable Specialist to support our Finance team during a major transition to a new automated Accounts Payable (AP) system. This role will work closely with our Senior Accounts Payable Specialist to ensure accurate processing, stability, and continuity throughout the system rollout.

The ideal candidate has strong AP fundamentals, excellent communication skills, and the ability to work efficiently in a fast-paced, evolving environment.

This is a temporary opportunity expected to last 6-9 months.

Key Responsibilities

• Assist with day-to-day AP processing, including invoice entry, three-way matching, and payment preparation
• Support the transition to an automated AP platform, including data validation, testing, workflow review, and troubleshooting
• Collaborate with the Senior AP Specialist on reconciliation, issue resolution, and system change impacts
• Help track, review, and document process changes related to the automation implementation
• Maintain accurate financial records and ensure compliance with internal controls
• Communicate with internal departments and external vendors regarding invoice and payment inquiries
• Provide coverage and administrative support as needed during the project period

Required Qualifications

• 13 years of experience in Accounts Payable or general accounting support
• Strong knowledge of AP processes, including invoice matching, vendor setup, and payment cycles
• Proficiency with ERP or accounting systems (e.g., JDE, SAP, Oracle, Microsoft Dynamics, etc.)
• Intermediate Excel skills, including sorting, filtering, and basic formulas
• Ability to manage multiple priorities with strong attention to detail and accuracy
• Excellent communication and problem-solving skills
• Comfortable working in a system-driven environment and adapting to new technologies

Preferred Qualifications

• Experience participating in a system implementation or process automation project
• Familiarity with automated AP platforms (e.g., Coupa, Basware, Medius, Tipalti, or similar)
• Prior experience in a high-volume AP department
• Ability to identify process improvements and suggest efficiencies

Key Competencies

• Detail Orientation: Ensures accuracy and completeness in all AP activity
• Adaptability: Comfortable navigating change and learning new systems
• Collaboration: Works effectively with AP team members, cross-functional departments, and vendors
• Accountability: Takes ownership of tasks and meets deadlines consistently
• Critical Thinking: Helps troubleshoot discrepancies and identify root causes

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