Job Description

Part-time Personal Assistant

A private household in Miami is seeking a part-time Personal Assistant to support day-to-day administrative and light household needs. This is a recently role focused on creating ease, organization, and proactive support for a calm, well-run home consisting of two adults and two friendly small dogs.

The ideal candidate is discreet, efficient, organized, and self-directed.

Responsibilities:

• Manage emails, scheduling, and calendar coordination
• Schedule personal, household, and pet-related appointments
• Travel planning (hotels, restaurants, itineraries)
• Online research, shopping, returns, and exchanges
• Create and maintain simple systems to improve household efficiency
• Communicate via email and text with professionalism and discretion
• Basic expense tracking and light financial oversight

Household Coordination:

• Coordinate with household vendors
• Manager and coordinate with part-time housekeeper and part-time chef
• Track household needs and follow up on tasks and services
• Receive and manage deliveries
• Run light, local errands

Pet Care:

• Support care for two small dogs
• Dog daycare drop-offs and appointment coordination
• General pet-related errands and scheduling

Qualifications:

• Previous experience as a Personal Assistant, or similar role
• Highly organized, proactive, and solutions-oriented
• Discreet, professional, and well-mannered
• Flexible, easy-going, and calm under changing priorities
• Strong written and verbal communication skills
• Dog-friendly
• Forward-thinking with an interest in building systems
• Reliable with a long-term mindset
• Authorized to work in the United States
• Must provide professional references and pass an extensive background investigation
• Valid driver's license and clean driving record
• Reliable personal vehicle; comfortable using it for local errands
• Comfortable with Mac, iPhone, and iPad
• Proficient with Google Suite
• Confident with online tools, scheduling platforms, and basic smart-home systems
• Basic Excel skills

DM Estate Staffing is a domestic staffing firm headquartered in Silicon Valley, dedicated to connecting exceptional Private Service Professionals with private clients and family offices across the United States. Built over more than a decade on referrals and repeat clients, we have grown thoughtfully by doing one thing well: finding the right person for the right home.

Every member of our recruiting team has worked personally in the homes of prominent private clients, as estate managers, private chefs, household leaders, and more. That lived experience is what sets us apart. We don't just understand private service in theory; we've navigated its nuances, its demands, and its deeply personal nature from the inside. That perspective shapes every search we conduct and every candidate we represent.

We encourage you to regularly explore our job board and apply for any roles that align with your experience and aspirations. When your background aligns with what our clients are looking for, we will be in touch. We hope to have the opportunity to work with you soon.

Job Status: Currently Interviewing Qualified Applicants

Job Tags

Similar Jobs