Job Description

Position Summary:

The Asset Manager is responsible for overseeing the day-to-day operations and long-term strategy of the company’s facilities, utilities, and fleet. This role ensures that all infrastructure and vehicles are maintained efficiently and cost-effectively, focusing on safety, sustainability, and operational excellence. The Asset Manager also leads contract negotiation and management for facility services, utilities, and fuel programs, ensuring alignment with budget and business needs.

Key Responsibilities:

Asset Management & Utilities:

• Oversee maintenance, repairs, and improvements for all company facilities and grounds.
• Manage utility operations (electricity, water, HVAC, waste management), identifying opportunities to reduce costs and improve energy efficiency.
• Ensure compliance with building codes, safety regulations, and environmental requirements.
• Manage personnel assigned to facilities including mechanics to ensure preventative maintenance schedules and emergency repair protocols.
• Manage the organization’s fleet of vehicles, including acquisition, maintenance, registration, and disposal.
• Monitor and analyze fleet performance, ensuring safety, compliance, and operational efficiency.
• Develop and implement innovative programs, processes procedures that reduce overall operating costs.
• Track vehicle usage, mileage, and maintenance schedules to ensure uptime and asset longevity.
• Maintain up-to-date records on all fleet assets, inspections, and licensing requirements.
• Lead sourcing, negotiation, and execution of contracts related to facilities, utilities, and fleet operations.
• Evaluate vendor performance and maintain strong supplier relationships.
• Ensure contract compliance and proper documentation for audits and legal reviews.
• Collaborate with finance and legal teams for budget planning and risk mitigation.
• Prepare and manage the facilities and fleet budget; monitor expenses and variances.
• Develop and implement policies and procedures to enhance efficiency and service delivery.
• Provide regular reporting on KPIs, cost-saving initiatives, and operational performance.
• Support sustainability and ESG (environmental, social, governance) goals through responsible facility and fleet practices.’
• Develops and implements training and safety programs including skilled trade apprenticeship programs for emerging mechanics.

Qualifications:

• Bachelor’s degree in Facilities Management, Business Administration, Logistics, or related field (or equivalent experience).
• 5+ years of experience in facilities and/or fleet management, including supervisory responsibilities.
• Strong knowledge of building systems, vendor management, and regulatory compliance.
• Experience with fuel usage analytics, fleet tracking systems, and contract negotiation.
• Proficiency in Microsoft Office Suite and facility management software.
• Excellent communication, leadership, and project management skills.

Preferred Skills:

• Experience with CMMS (Computerized Maintenance Management Systems).
• Knowledge of sustainability practices and green building standards.

Ability to manage multiple priorities in a fast-paced, dynamic environment.

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