Job Description

Job Description

Job Description

Executive Assistant / Executive Secretary (Part-Time | 30 Hours/Week)

Location: Hybrid (remote with required in-person days)

Duration: Contract through June 2027

Industry: Faith-Based Nonprofit

E Position Overview

Our client, a faith-based nonprofit organization, is seeking an experienced Executive Assistant / Executive Secretary to support senior leadership in a mission-driven environment. This role blends high-level administrative support with coordination of events, logistics, and organizational initiatives. The ideal candidate is detail-oriented, proactive, and maintains a high level of professionalism and confidentiality.

p Key Responsibilities

Executive Support

• Manage calendars, scheduling, and daily administrative priorities
• Draft, edit, and manage correspondence and documentation
• Coordinate meetings, prepare materials, and track follow-ups
• Arrange travel, itineraries, and related logistics
• Serve as a liaison between leadership and stakeholders
• Handle sensitive information with discretion

Events, Logistics & Operations

• Coordinate logistics and hospitality for events, meetings, and conferences
• Manage vendor relationships, travel, and accommodations
• Support planning and execution of organizational gatherings

Administrative & Team Support

• Collaborate with internal teams on projects and initiatives
• Assist with special projects and additional administrative needs

i Qualifications

• Associate’s degree required; Bachelor’s preferred
• 5+ years of executive administrative or operations experience
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, Google Workspace, and database/project tools
• Ability to work independently and maintain confidentiality
• Nonprofit experience preferred

s Additional Details

• Up to 30 hours per week
• Hybrid schedule with at least two in-person days required
• Occasional travel (mileage reimbursed)
• Ideal candidate is adaptable, collaborative, and comfortable supporting senior leadership

Calendar Management, Book Travel Arrangements, Coordinate Travel Arrangements, Arranging Travel, Executive Meetings

Job Tags

Contract work, Part time, Work at office, Remote work

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