Job Description

Administrative Support & Training Coordinator

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Administrative Support & Training Coordinator is responsible for providing administrative support, training coordination, and instruction to the Mine Safety and Health Administration (MSHA) within Texas Engineering Executive Education (TxEEE). The position serves as a point of contact for external customers and industry partners, the role coordinates on-site and virtual training programs and enrollments and supports both in-house and contract instructors. The role delivers MSHA, First Aid, and other safety training throughout the United States, assists with curriculum development and implementation, and participates in industry conferences, mine rescue competitions, safety meetings, and related events.

Responsibilities

Administrative Training Coordination

• Maintain the master training calendar, process open-enrollment registrations, send out expiring registration notices and issue course confirmations, invoices and receipts.
• Serve as a point of contact for external clients, manage inbound and outbound inquiries and communications via email and phone, conduct timely customer follow-up.
• Collaborate with clients to schedule on-site and virtual training programs and events.
• Complete and distribute post-training documentation.
• Provide technical assistance during virtual training.
• Assist in-house and contract instructors with course materials, supplies and inquiries.
• Shipping materials and Inventory upkeep.

Conduct On-site and Virtual Instruction, and Industry Engagement

• Plan, organize, coordinate, and conduct full-day (on-site and virtual) MSHA and First Aid and other Safety training programs necessary.
• Assist and attend MSHA Mine Rescue Events across the United States.
• Assist with and participate in industry conferences and safety association meetings and events.

Curriculum Development

• Review, develop, and update training curricula and instructional materials.
• Oversee proper utilization, maintenance, and inventory of program equipment.
• Stay current with developments in Mine Safety and Health and Occupational Safety and Health and Medic First Aid regulations.

Perform Other Duties As Assigned

Required Qualifications

• Bachelor's degree
• Five years of experience in a related field
• Experience with MS Office (Outlook, Word, Teams, Excel, Word, Power Point) and ZOOM
• Strong organizational, time management, and interpersonal skills
• Excellent professional presentation and communication skills
• Ability to work as a team member and independently with minimal supervision
• Ability to handle multiple projects in a fast-paced environment and meet deadlines
• Ability to travel overnight and weekends when needed for off-site Safety training engagements and events

Relevant education and experience may be substituted as appropriate

Preferred Qualifications

• Bachelor's degree
• Approved Instructor in Mine Safety and Health Administration (MSHA)
• Approved Instructor in First Aid/CPR
• At least least three years of experience in instructing adults, in both the public and private sectors
• At least three years of experience in developing curriculum for programs
• Education and/or experience in OSHA training(s)
• Fluent in Spanish language (verbal and written)

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current and valid driver's license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$55,000+ depending on qualifications

Working Conditions

• Work is performed both in a standard office, home office and off-site environments.
• Work alone and within a team. When instructing or in special circumstances, in a group setting.

Work Shift

• Standard business hours are Monday Friday, 8 a.m. to 5 p.m.
• Work outside of normal business hours may be required on a periodic basis during peak periods or for trainings and special events.
• Ability to travel overnight and weekends when needed for off-site Safety training engagements and events
• Requires travel via university, personnel, or rental vehicle to various intrastate and interstate locations.

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 2

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