Job Description

Job Title: Administrative Assistant

Location (City, State): Nashville, TN 37215

Industry: Healthcare

Pay: $22–$25/hour (depending on experience)

About Our Client:

Addison Group is partnering with a healthcare group to support corporate operations. This role is ideal for someone who thrives in a professional office environment and enjoys being the go-to person for coordination, organization, and front desk operations.

Job Description:

The Administrative Assistant will serve as a key point of contact for the office, supporting day-to-day administrative functions and ensuring smooth office operations. This position requires a polished professional who can manage multiple priorities, support leadership, and maintain a high level of confidentiality and organization.

Key Responsibilities:

• Welcome employees and visitors, ensuring a professional and organized front office experience.
• Manage incoming calls and emails, route inquiries appropriately, and prioritize urgent communications.
• Oversee general office upkeep including shared spaces, supply inventory, and breakroom coordination.
• Coordinate travel arrangements, lodging, and event logistics as needed.
• Support internal engagement initiatives and assist with ordering and tracking company materials.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Prepare and reconcile expense reports, ensuring timely processing and monthly reporting to leadership.
• Maintain leadership calendars, schedule meetings, and coordinate conference rooms or external meeting spaces.
• Handle sensitive information with discretion and professionalism.
• Provide additional administrative support as assigned.

Qualifications:

• High school diploma required; Associate degree preferred.
• Minimum of 2 years of administrative experience in a corporate setting.
• Strong proficiency in Microsoft Office Suite, including Outlook and calendaring tools.
• Ability to manage multiple tasks in a fast-paced environment with strong attention to detail.
• Excellent verbal and written communication skills.
• Demonstrated professionalism and strong customer service orientation.

Additional Details:

• Full-time, Monday–Friday schedule during standard business hours.
• Office-based role with minimal local travel as needed.
• Position requires extended periods of computer and phone use.

Perks:

• Eligible for Medical, Dental, Vision, and 401(k).
• Opportunity to work in a collaborative, mission-driven environment.

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