Job Description

Invoicing And Accounts Payable Specialist

Hours: 8am to 4:30pm Duration: Temporary approximately 12 weeks to cover maternity leave Pay range: $25-45/hr depending on experience Interview: process: Onsite or Teams interview. Could be one or two interviews. Notes: This will be fully onsite. Candidates should have previous experience working in a similar role in a high-paced manufacturing environment and should have ERP experience. See requirements in job description for additional information to be asked of candidates in your screening process.

Responsibilities:

• Enter and process invoices using three-way matching against purchase orders.
• Resolve discrepancies with invoices, POs, and payments by collaborating with Procurement and Receiving teams.
• Ensure timely and accurate invoice approvals and payments in compliance with company policies.
• Reconcile vendor statements regularly and handle vendor inquiries and disputes.
• Process weekly check runs, ACH payments, and wire transfers; issue stop-payments or amend POs as needed.
• Analyze data using Excel; generate regular and ad hoc reports.
• Investigate Goods Received Not Invoiced (GRNI) items.
• Maintain proper documentation and adhere to deadlines.

Requirements:

• Bachelor's degree in Accounting, Finance, or related field (preferred).
• 2+ years of high-volume A/P experience, preferably in manufacturing.
• Strong data entry skills with attention to detail and accuracy.
• Proficient in Microsoft Office, especially Excel.
• Effective communication and problem-solving skills.
• Experience with ERP systems (Microsoft Navision a plus).

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