Job Description

Office Manager / Construction Controller

Target Salary Range: $85K-$110K

Position Overview

Our client is seeking a detail-oriented, high-capacity professional to manage our financial and administrative operations. This is a critical role that bridges the gap between the field and the office. We are currently transitioning our operations to Foundation Software ; the successful candidate will play a lead role in implementing this system to automate and streamline our accounting, payroll, and job-costing workflows.

Key Responsibilities

Financial Management & Construction Accounting

• Full-Cycle Accounting: Manage the general ledger, accounts payable/receivable, and bank/credit card reconciliations.
• Project Controls: Oversee job costing, cost tracking, and WIP (Work in Progress) reporting.
• Progress Billing: Manage AIA billing processes, including retainage tracking, lien waivers, and stored material documentation.
• Reporting & Compliance: Prepare monthly/year-end financial statements, coordinate with external CPAs for tax preparation, and manage fixed asset depreciation.

Payroll & Human Resources

• Payroll Administration: Process weekly payroll, manage tax filings (including OH BWC True-Up), and handle W-2/1099 distribution.
• Workforce Management: Oversee onboarding for new hires, manage benefit programs (Health, Dental, 401k, Sec 125), and track PTO/vacation.
• H2B Visa Coordination: Facilitate annual H2B documentation, coordinate travel/logistics for seasonal staff, and ensure prevailing wage compliance.

Operations & Safety Administration

• Risk & Compliance: Manage annual insurance audits, OSHA monthly/annual reporting, and maintain safety documentation (JSA/safety plans).
• Contract Administration: Review client contracts, coordinate bonding/COI requests, and manage municipal registrations.
• Office & IT Oversight: Manage office equipment, serve as the point of contact for IT/Telecom vendors, and oversee fleet-related administration (plates, e-checks, and loan paperwork).

Qualifications

• Experience: Proven experience in Construction Accounting is required.
• Technical Skills: Deep familiarity with WIP (Work in Progress) and Percentage of Completion accounting.
• Software: Proficiency in accounting software is essential. Experience with Foundation Software is a significant plus, as you will lead the transition to this platform.
• Education: While an accounting degree is not strictly required, equivalent professional experience in a construction financial role is necessary.
• Attributes: Strong organizational skills and the ability to manage multifaceted administrative workflows independently.

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